JPB2 – Method and system for book delivery – Google Patents

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
本発明は、フリーハンドが適用された情報を取り込むための感知デバイスに関し、 すなわち、1コードワードあたり最高で33％の記号エラー率に対して耐性がある。 In this class you will learn the basics of Word, and work on a small project. You will connect to online tutorials and courses to reinforce and advance your. Since the course is conducted in English, students should have a basic command Class 4︓Orientation for College Courses (Unit 1); Archaeology (Unit 2)
 
 

[Create a document in Word – Microsoft Support

For example, if you type recieve, it is a proper name or misspelled. To see a have different spellings or meanings, such as one and won. Backstage view, click the Options tab in the Backstage A flagged word is not necessarily misspelled. In these cases, pane Word Options dialog you can instruct Word to ignore the flagged word. As you type, Word also detects box , click the AutoCorrect duplicate words while checking for spelling errors.

For example, if your document Options button, and then scroll through the list near contains the phrase, to the the store, Word places a red wavy underline below the the bottom of the dialog box.

If you are completing this project on a computer, your flyer may contain different or no misspelled words, depending on the accuracy of your typing. Click the OK button to close the Word Options dialog box. Ignore All command You can click outside the shortcut menu to close the shortcut menu and then retype the correct word. Right-click it and then click Ignore All on the shortcut menu to instruct Word not to flag future occurrences of the same word in this document.

The following steps enter the remainder of text in the flyer. If requested by your instructor, enter your phone number instead of SURF in the signature line. For example, if you are taking an introductory Figure 1 — 12 technology class called CIS , a good practice would be to save all Word files in a Word folder in a CIS 6 Save the flyer on your hard drive, OneDrive, or other storage location using Surf Flyer folder. For a discussion of as the file name.

For information about how to save, refer to the Office this book. How should you organize text in a flyer? It conveys the product or service being offered such as a car for sale, lessons, or sightseeing tours or the benefit that will be gained such as a convenience, better performance, greater security, higher earnings, or more comfort , or it can contain a message such as a lost or found pet. This text highlights the key points of the message in as few words as possible. It should be easy to read and follow.

While emphasizing the positive, the body copy must be realistic, truthful, and believable. Navigating a Document You view only a portion of a document on the screen through the document window.

At some point when you type text or insert graphics, Word probably will scroll the top or bottom portion of the document off the screen. Although you cannot see the text and graphics once they scroll off the screen, they remain in the document. When you use the keyboard, the insertion point automatically moves when you press the desired keys. For example, the previous steps used the end key to move the insertion point to the end of the current line.

Table 1—1 outlines various techniques to navigate a document using the keyboard. Table 1—2 explains various techniques for using the scroll bar to scroll vertically with the mouse. Down Drag the scroll box downward. Up one line Click the scroll arrow at the top of the vertical scroll bar. Up one screen Click anywhere above the scroll box on the Down one line Click the scroll arrow at the bottom of the vertical scroll bar.

Formatting Paragraphs and Characters BTW Minimize Wrist Injury With the text for the flyer entered, the next step is to format, or change the Computer users frequently appearance of, its text. Paragraph formatting is the mouse, and touch the process of changing the appearance of a paragraph. For example, you can center gestures during a word processing session; such or add bullets to a paragraph. Characters include letters, numbers, punctuation marks, switching strains the wrist.

Character formatting is the process of changing the way characters To help prevent wrist injury, appear on the screen and in print.

You use character formatting to emphasize certain minimize switching. For instance, if your hand already words and improve readability of a document. For example, you can color, italicize, is on the mouse, use the or underline characters. Often, you apply both paragraph and character formatting to mouse to scroll. If your the same text. For example, you may center a paragraph paragraph formatting and fingers already are on the keyboard, use keyboard keys underline some of the characters in the same paragraph character formatting.

If your fingertips Although you can format paragraphs and characters before you type, many Word already are on the screen, users enter text first and then format the existing text. Figure 1—13a shows the flyer use your finger to slide the in this module before formatting its paragraphs and characters.

Figure 1—13b shows document to a new location. As you can see from the two figures, a document that is formatted is easier to read and looks more professional. The following sections discuss how to format the flyer so that it looks like Figure 1—13b. The font, documents use variable or typeface, defines the appearance and shape of the letters, numbers, and special character fonts, where some characters are wider than characters. In Word, the default font usually is Calibri shown in Figure 1— You others; for example, the letter can leave characters in the default font or change them to a different font.

Font size w is wider than the letter i. The default font size in Word typically is 11 Figure 1— You can increase or decrease the font size of characters in a document. A document theme is a set of unified formats for fonts, colors, and graphics. Word includes a variety of document themes to assist you with coordinating these visual elements in a document.

The default theme fonts are Calibri Light for headings and Calibri for body text. By changing the document theme, you quickly can give your document a new look.

You also can define your own document themes. How do I know which formats to use in a flyer? Flyers usually are posted on a bulletin board or in a window. Thus, the font size should be as large as possible so that passersby easily can read the flyer. To give the headline more impact, its font size should be larger than the font size of the text in the body copy.

If possible, make the font size of the signature line larger than the body copy but smaller than the headline. Use fonts that are easy to read. Try to use only two different fonts in a flyer; for example, use one for the headline and the other for all other text. Too many fonts can make the flyer visually confusing. The default alignment for paragraphs in a document is left-aligned, that is, flush at the left margin of the document with uneven right edges.

Consider changing the alignment of some of the paragraphs to add interest and variety to the flyer. A bulleted paragraph is a paragraph that begins with a dot or other symbol.

Use bulleted paragraphs to highlight important points in a flyer. To call attention to certain words or lines, you can underline them, italicize them, or bold them. Use these formats sparingly, however, because overuse will minimize their effect and make the flyer look too busy. Use colors that complement each other and convey the meaning of the flyer. Vary colors in terms of hue and brightness.

Headline colors, for example, can be bold and bright. Signature lines should stand out more than body copy but less than headlines. Keep in mind that too many colors can detract from the flyer and make it difficult to read.

Word, by default, left- aligns text, unless you specifically change the alignment. You want the headline to be centered, that is, positioned horizontally between the left and right margins on the page. Recall that Word considers a single short line of text, such as the one-word headline, a paragraph.

Thus, you will center the paragraph containing the headline. The following steps center a paragraph. You would click the Center button paragraph containing again or click the Align Left button headline centered insertion horizontally on page point Home tab Paragraph group. Figure 1 — 15 Other Ways 1. The following steps center the signature line.

Depending on your Windows settings, the file type. The file type 2 Click the Center button Home tab Paragraph group to center the paragraph. WD 14 Word Module 1 Creating, Formatting, and Editing a Word Document with a Picture BTW The Ribbon and Formatting Single versus Multiple Paragraphs Screen Resolution and Characters Word may change how the groups and buttons within the As shown in the previous sections, to format a single paragraph, simply position groups appear on the ribbon, the insertion point in the paragraph to make it the current paragraph and then format depending on the computer the paragraph.

Thus, your ribbon word to make it the current word, and then format the word. To increase the font size of the characters in the headline, you first must select the line of text containing the headline. If you increase the font size of text without selecting any text, Word will increase the font size only of the word containing the insertion point. The following step selects a line. What if I am using a touch screen? Why is the selected text shaded Figure 1 — 17 gray? If your screen normally displays dark letters on a light background, which is the default setting in Word, then selected text is displayed with a light shading color, such as gray, on the dark letters.

Note that the selection that appears on the text does not print. Drag pointer through line 2. You would like the headline to be as large as possible and still fit on a single line, which in this case is 72 point. The following steps increase the font size of the headline from 11 to 72 point. Font sizes may vary depending on the current font and your printer driver. Figure 1 — 18 What happened to the mini toolbar? The mini toolbar disappears if you do not use it. These steps use the Font Size arrow on the Home tab instead of the Font Size arrow on the mini toolbar.

What is live preview? Can I use live preview on a touch screen? Live preview is not available on a touch screen. Click Font Size arrow 2. Right-click selected text or, if using touch, 3. Click Font Dialog Box Launcher, 4. Many other fonts are available, however, so that you can add variety to documents. The following steps change the font of the headline from Calibri to Rockwell Extra Bold.

To draw more attention to the headline, you change its font so that it differs from the font of other text in the flyer. Follow the steps described earlier to select a line. If the font I want to use appears in the Recently Used Fonts list in the Font gallery, could I click it there instead? Click Font arrow on 2.

Click Font Dialog Box Launcher 4. The following steps change the headline to uppercase. To draw more attention to the headline, you would like the entire line of text to be capitalized, or in uppercase letters. The following steps apply a text effect to the headline. You would like the text in the headline to be even more noticeable. If the text to shade is a paragraph, Word shades the area from the left margin to the right margin of the current paragraph.

To shade a paragraph, place the insertion point in the paragraph. To shade any other text, you must first select the text to be shaded. This flyer uses a shading color for the headline. To make the headline of the flyer more eye-catching, you shade it. The following steps shade a paragraph. Click the Shading arrow and proceed with Step 2.

Note that if you are using a touch screen, you may not have a separate Shading button. Why does my Shading gallery display different colors?

Your color scheme setting may display colors in a different order or may be different from Office, which is the default color scheme. To change the color scheme, click Design on the ribbon, click the Theme Colors button Design tab Document Formatting group , and then click Office in the Theme Colors gallery.

When the font color of text is Automatic, the color usually is black. If you select Figure 1 — 27 a dark shading color, Word automatically may change the text color to white so that the shaded text is easier to read. You want this text to be easier to read from a distance. To change the font size of the characters in multiple lines, you first must select all the lines to be formatted.

The following steps select multiple lines. When working on Figure 1 — 29 a touch screen, a selection handle small circle appears below the insertion point. Using a fingertip, you drag a selection handle to select text. To make them easier to read from a distance, this flyer uses a point font the screen.

For example, the size for these characters. The following steps change the font size of the selected text. The next step is to format the three paragraphs about the lessons that are above the signature line in the flyer as a bulleted list. To format a list of paragraphs with bullets, you first must select all the lines in the paragraphs.

If you do not select all paragraphs, Word will place a bullet only in the paragraph containing the insertion point. The following steps bullet a list of paragraphs. If you are using a touch screen, you paragraphs formatted as may not have a bulleted list separate Bullets button and Bullets bullet character arrow.

In this case, select the desired Figure 1 — 32 bullet style in the Bullets gallery. What if I accidentally click the Bullets arrow? Press the escape key to remove the Bullets gallery from the screen and then repeat Step 2. How do I remove bullets from a list or paragraph? Select the list or paragraph and then click the Bullets button again, or click the Bullets arrow and then click None in the Bullet Library.

For example, if you format text incorrectly, you can undo the format and try it again. When you point to the Undo button, Word displays the action you can undo as part of a ScreenTip.

If, after you undo an action, you decide you did not want to perform the undo, you can redo the undone action. Word does not allow you to undo or redo some actions, such as saving or printing a document. The following steps undo the bullet format just applied and then redo the bullet format.

These steps illustrate the undo and redo actions. The next step is to italicize the word, expert, in the flyer to further emphasize it. As with a single paragraph, if you want to format a single word, you do not need to select it. To format a single word, you simply position the insertion point somewhere in the word and apply the desired format.

The following step italicizes a word. How can I tell what formatting has been applied to text? The selected buttons and boxes on the Home tab show formatting characteristics of the location of the insertion point. With the insertion point in the word, expert, the Home tab shows these formats: point Calibri italic font.

Why did the appearance of the Redo button change? It changed to a Repeat button. When it is a Repeat button, you can click it to repeat your last action. For example, you can select different text and then click the Repeat button to apply repeat the italic format to the selected text. Click Italic button on 2. Right-click selected text or, if using touch, tap 3.

To emphasize the word even more, you change its color. Note that you may not have a separate Font Color button if you are using a touch screen. You would position the insertion point in the word or select the text, click the Font Color arrow Home tab Font Figure 1 — 36 group again, and then click Automatic in the Font Color gallery. Click Font Color arrow 2. Word places commonly used buttons and boxes on the mini toolbar for your convenience. If you do not use the mini toolbar, it disappears from the screen.

All commands on the mini toolbar also exist on the ribbon. The following steps use the mini toolbar to change the color and font size of text in the signature line of the flyer. Double-tap to the left of the line to be selected to select the pointer is line selected right-pointing line and block arrow then tap the selection Figure 1 — 37 to display the mini toolbar.

If you are using a touch screen, the buttons and boxes on the mini toolbar differ. Because the phone number is separated with a hyphen, Word considers it a group of words. To format a group of words, you first must select them. If you underline text without selecting any text first, Word will underline only the word containing the insertion point.

The following steps select a group of words. When the pointer is positioned in text selected pointer selected text, its shape is a left- pointing block arrow. Figure 1 — 41 Other Ways 1. In the flyer, the contact phone number, SURF, in the signature line is underlined. Underlines are used to emphasize or draw attention to specific text.

The following step formats selected text with an underline. If you are using a touch screen, you may not have a separate Underline button and Underline arrow. In this case, select the desired underline style in the selected text Underline gallery. How would I remove an underline? You would click the Underline button a second time, or you immediately could click the Undo button on the Quick Access Toolbar.

Click 2. The following steps format the text, award-winning, in bold characters. To further emphasize this text, it is bold in the flyer.

Recall that if you want to format a single word, you simply position the insertion point in the word and then format the word. To format text that consists of more than one word, as you have learned previously, you select the text first.

Bold button selected You would click the Bold button a Font group second time, or you immediately selected text could click the Undo button on text selected formatted bold the Quick Access Toolbar. Figure 1 — 43 Other Ways 1. Click Bold 2. In the next set of steps, you want to see the entire page as a mock sheet of paper on the screen at once. You want be able to see the effect of adjusting colors in the document as a whole.

The next step displays a single page in its entirety in the document window as large as possible. With more than 20 predefined color schemes, Word provides a simple way to coordinate colors in a document. The default color scheme is called Office. In the flyer, you will change the color scheme.

You want the colors in the flyer to represent integrity, trust, confidence, stability, healthiness, harmony, blooming, and safety, which are conveyed by shades of blues and greens. In Word, the Blue color scheme uses these colors. The following steps change theme colors. What if I want to return to the original color scheme? Selecting 2 Click the Page Width button View tab Zoom group to display the page the same Nonadjacent Items width as the document window shown earlier in the module in Figure 1—7.

In Word, you can use keyboard keys to select 3 Save the flyer again on the same storage location with the same file name.

This is helpful when Why should I save the flyer again? To select nonadjacent items text or graphics , select the first item, such as a word or paragraph, as usual; then, press and hold down the ctrl Selecting Text key. While holding down the ctrl key, select additional In many of the previous steps, you have selected text. Table 1—3 summarizes the items. Table 1—3 Techniques for Selecting Text Keyboard Item to Select Touch Mouse where applicable Block of text Tap to position insertion point Click at beginning of selection, scroll to end of in text to select and then drag selection, position pointer at end of selection, hold selection handle s to select text.

Character s Tap to position insertion point Drag through character s. Graphic Tap the graphic. Click the graphic. Double-click word. You can exit Word now. To resume at a later time, run Word, open the file called Surf Flyer, and continue following the steps from this location forward.

For a detailed example of exiting Word, running Word, and opening a file, refer to the Office and Windows module at the beginning of the book. Inserting and Formatting a Picture in a Word Document With the text formatted in the flyer, the next step is to insert a digital picture in the flyer and format the picture.

Flyers usually contain a graphical image s , such as a picture, to attract the attention of passersby. In the following sections, you will perform these tasks: 1. Insert a digital picture into the flyer.

Reduce the size of the picture. Change the look of the picture. How do I locate a graphic file to use in a document? If you receive a picture from a source other than yourself, do not use the file until you are certain it does not contain a virus. A virus is a computer program that can damage files and programs on your computer.

Use an antivirus program to verify that any files you use are virus free. To Center Another Paragraph In the flyer, the digital picture of a surfer should be centered on the blank line below the headline. The blank paragraph below the headline currently is left-aligned. The following steps center this paragraph. The picture, which was taken with a digital camera, is available on the Data Files. Please contact your instructor for information about accessing Data Files.

The following steps insert a picture, which, in this example, is located in the Module 01 folder in the Data Files folder. It is good practice to organize and store files in folders so that you easily can find the files at a later date. For a from Data Files Insert button your list may differ detailed example of this procedure, refer to Steps 4a and 4b in the To Save a File in a Folder section in the Office and Windows module at Figure 1 — 47 the beginning of this book.

What are the symbols around the picture? What is the purpose of the Layout Options button? When you click the Layout Options button, Word provides options for changing how the graphic is positioned with text in the document. Picture Tools Format tab automatically appears when graphic is selected in document inserted picture automatically selected and surrounded with groups on ribbon change to show selection rectangle commands related to formatting pictures, because Picture Tools Format tab now is active tab Layout Options button automatically appears when picture is selected sizing handles picture inserted in document at location of insertion point, which was pointer sometimes has in a centered paragraph four-headed arrow beside it, when positioned in a selected graphic Figure 1 — 48 How do you know where to position a graphic on a flyer?

Often, the graphic is the center of attention and visually the largest element on a flyer. The next task is to adjust the zoom percentage. Currently, you can see only a small amount of text with the picture. Seeing more of the document at once helps you determine the appropriate size for the picture.

The following step zooms the document. Drag Zoom slider on 2. Click Zoom level button on status bar, select 3. The next step is to resize the picture so that it is smaller in the flyer. You want the graphic and all the text on the flyer to fit on a single sheet of paper. The following steps resize a selected graphic. How can I see the height and width measurements? What if the graphic is the wrong size?

What if I want to return a graphic to its original size and start again? Enter height and width of graphic in Shape Height and Shape 2. You want the contents of the image to be enlarged a bit, while still seeing some of the text in the document.

Word provides more than 25 picture styles. The flyer in this module uses a style that applies an oval shape to the picture. The following steps apply a picture style to a picture. To select a graphic, click it. Figure 1 — 54 Other Ways 1. The difference between the effects and the styles is that each effect has several options, providing you with more control over the exact look of the image. In this flyer, the picture has a slight lime green glow effect and beveled edges.

The following steps apply picture effects to the selected picture. Picture effects enable you to further customize a picture. What if I wanted to discard formatting applied to a picture? Click Format Shape Dialog Box Launcher Picture Tools Format tab on mini toolbar , click Format Object or Format Picture on shortcut Picture Styles group , click Effects button Format Picture task menu, click Effects button Format Picture task pane , select desired pane , select desired options, click Close button options, click Close button BTW Touch Screen Enhancing the Page Differences With the text and graphics entered and formatted, the next step is to look at the page The Office and Windows interfaces may vary if you as a whole and determine if it looks finished in its current state.

As you review the are using a touch screen. Do any sections of text or graphics look as if they are positioned too closely to the items above or below them? Should the contents be centered vertically?

You determine that a graphical, color-coordinated border would enhance the flyer. You also notice that the flyer would look better proportioned if it had a little more space above and below the picture. You also want to ensure that the contents are centered vertically. The following sections make these enhancements to the flyer. The flyer in this module has a lime border. This border color complements the color of the flyer contents. The following steps add a page border. Width arrow What if I wanted to remove the border?

Art arrow displays a variety of predefined artistic borders OK button Figure 1 — 59 To Zoom One Page The next steps zoom one page so that you can see the entire page on the screen at once. In the flyer, you want to increase the spacing below the paragraph containing the headline and above the signature line.

The flyer spacing will look more balanced with spacing increased above and below these paragraphs. The following steps change the spacing above and below a paragraph. Paragraph group When you click outside of a graphic or press a key to scroll through a document, Word space increased deselects the graphic and removes the Picture Tools Format tab from the screen.

That is, this insertion point tab appears only when a graphic is selected. This places the same amount of space at the top and bottom of the page. The following steps center page contents vertically. The more common document properties are standard and automatically updated properties.

Standard properties are associated with all Microsoft Office files and include author, title, and subject. Automatically updated properties include file system properties, such as the date you create or change a file, and statistics, such as the file size.

BTW If you wanted to change document properties, you would follow these steps. Printing Document Properties 1. Click File on the ribbon to open the Backstage view and then, if necessary, click To print document properties, the Info tab in the Backstage view to display the Info gallery.

If the property you wish to change is displayed in the Properties list in the right click the Print tab in the pane of the Info gallery, try to click to the right of the property. If a text box Backstage view to display the appears to the right of the property, type the text for the property in the text box Print gallery, click the first button in the Settings area and then click the Back button in the upper-left corner of the Backstage view to to display a list of options return to the Word window.

Skip the remaining steps. If the property you wish to change is not displayed in the Properties list in the in the list to specify you right pane of the Info gallery or you cannot change it in the Info gallery, click want to print the document the Properties button in the right pane to display the Properties menu and then properties instead of the click Advanced Properties on the Properties menu to display the Properties actual document, and then click the Print button in the dialog box.

If necessary, click the Summary tab Properties dialog box to display Print gallery to print the the Summary sheet, fill in the appropriate text boxes, and then click the OK document properties on the button. Why are some of the document properties in the dialog box already filled in? To Save the Document and Exit Word Although you still need to make some edits to this document, you want to exit Word and resume working on the project at a later time.

Thus, the following steps save the document and exit Word. For a detailed example of the procedure summarized below, refer to the Office and Windows module at the beginning of this book. Break Point: If you wish to take a break, this is a good place to do so. To resume at a later time, continue following the steps from this location forward.

Correcting Errors and Revising a Document After creating a document, you may need to change it. For example, the document may contain an error, or new circumstances may require you to add text to the document. Additions Additional words, sentences, or paragraphs may be required in a document. Additions occur when you omit text from a document and want to insert it later. For example, you may want to add your email address to the flyer. Deletions Sometimes, text in a document is incorrect or no longer is needed.

For example, you may discover that the lessons no longer include reef shoes. In this case, you would delete the words, reef shoes, from the flyer.

Modifications If an error is made in a document or changes take place that affect the document, you might have to revise a word s in the text. For example, the phone number may change. For example, you might want to revise the document or distribute it. Earlier Word, you can find answers in this module you saved the flyer using the file name, Surf Flyer.

The following steps to questions and display information about various run Word, open this document, and specify settings. For a detailed example of the topics through Word Help. For instructions 2 Open the document named Surf Flyer from the Recent list or use the Open dialog box about Word Help and to navigate to the location of the file and then open it in the Word window.

The text to the right of the insertion point moves to the right and downward to fit the new text. The following steps insert the word, today, to the left of the word, or, in the flyer. These steps illustrate the process of inserting text. Why did the text move to the right as I typed?

As discussed earlier in this module, you can click the Undo button on the Quick Access Toolbar to undo a command or action immediately — this includes typing. Word also provides other methods of correcting typing errors. To delete an incorrect character in a document, simply click next to the incorrect character and then press the backspace key to erase to the left of the insertion point, or press the delete key to erase to the right of the insertion point.

To delete a word or phrase, you first must select the word or phrase. The following steps select the word, today, which was just added in the previous steps, and then delete the selection. These steps illustrate the process of selecting a word and then deleting selected text.

Right-click selected item, click 2. Select item, press backspace to delete to left of insertion point 3. With drag-and-drop editing, you select the item to be moved, drag the selected item to the new location, and then drop, or insert, it in the new location.

Another technique for moving text is the cut-and-paste technique, which is discussed in the next module. The following steps use drag-and-drop editing to move text.

While proofreading the flyer, you realize that the body copy would read better if the last two bulleted paragraphs were reversed. Can I use drag-and-drop editing to move any selected item? Yes, you can select words, sentences, phrases, and graphics and then use drag-and-drop editing to move them.

What is the purpose of the Paste Options button? If you click the Paste Options button, a menu appears that allows you to change the format of the item that was moved. The next module discusses the Paste Options menu. If you are using your finger, you will need to use the cut-and-paste technique: tap to position the insertion point in the text to be moved and then drag the selection handles as necessary to select the text that you want to move; tap the selection to display the mini toolbar and then tap the Cut button on the mini toolbar to remove the text; tap to position the insertion point at the location where you want to move the text; display the Home tab and then tap the Paste button on the Home tab to place the text at the location of the insertion point.

The next module discusses this procedure in more depth. Click Cut button Home tab Clipboard 2. Right-click selected text, click Cut on mini toolbar or 3. The following steps save and print the document.

For a detailed example of the procedure summarized next for saving and printing a document, refer to the Office and Windows module at the beginning of this book. Toner If you want to conserve ink 2 If requested by your instructor, print the flyer.

Options tab in the Backstage Try printing the document again. If the borders still do not print, adjust the boxes in view to display the Word Options dialog box, clicking the dialog box to a number smaller than 15 point. Then, use the Backstage view to print the document as usual. If you are not composing a document, you can switch to Read mode, which hides the ribbon and other writing tools so that more content fits on the screen. Read mode is intended to make it easier to read a document.

The following step switches from Print Layout view to Read mode. You can zoom, copy text, highlight text, search, add comments, and more. Figure 1 — 70 Other Ways 1.

Options include sending the document via email; posting it on cloud storage such as OneDrive and sharing the file with others; posting it on social media, a blog, or other website; and sharing a link associated with an online location of the document.

If you want to show the document on a mock sheet of paper in the document window, along with the ribbon and other writing tools, you should switch to Print Layout view. The following step switches to Print Layout view. Print Layout button Figure 1 — 71 Other Ways 1. Click Print Layout button View tab Views group 2.

Click View on the ribbon, click Edit Document Summary In this module, you have learned how to enter text in a document, correct spelling errors as you type, format paragraphs and characters, insert and format a picture, add a page border, adjust paragraph and page spacing, and correct errors and revise a document. What decisions will you need to make when creating your next flyer? Choose the text for the headline, body copy, and signature line — using as few words as possible to make a point.

Format various elements of the text. Find an eye-catching graphic s that conveys the overall message and meaning of the flyer. Establish where to position and how to format the graphical image s so that the image grabs the attention of passersby and draws them into reading the flyer. Determine whether the flyer needs enhancements, such as a graphical, color-coordinated border, or spacing adjustments to improve readability or overall appearance. Correct errors and revise the document as necessary.

Determine the best method for distributing the document, such as printing, sending via email, or posting on the web or social media. Please contact your instructor for information about accessing the Data Files. Instructions: Run Word. The flyer you open contains an unformatted flyer. You are to modify text, for- mat paragraphs and characters, and insert a picture in the flyer to create the flyer shown in Figure 1— Correct each spelling red wavy underline and grammar green and blue wavy underlines error by right-clicking the flagged text and then clicking the appropriate correction on the shortcut menu.

Delete the word, degree, in the sentence below the headline. Insert the word, need, between the words, or directions so that it reads: Questions or need directions? If requested by your instructor, change the phone number in the flyer to your phone number. Center the headline and the last two paragraphs of the flyer. Select the third, fourth, and fifth paragraphs of text in the flyer and add bullets to the selected paragraphs.

Change the theme colors to the Blue II color scheme. Change the case of the word, Celebrate, in the headline to uppercase letters. Change the font size of the sentence below the headline, the bulleted list, and the last line of flyer to 26 point. Use the mini toolbar to change the font size of the sentence below the bulleted list to 18 point. Switch the last two bulleted paragraphs. Select the words, open house, in the paragraph below the headline and italicize these words.

Undo this change and then redo the change. Select the text, Saturday, May 27, in the first bulleted paragraph and bold this text.

Change the font color of this same text to Dark Red. Underline the word, and, in the third bulleted paragraph. If the font color does not automatically change to a lighter color, change its color to White, Background 1.

Change the zoom so that the entire page is visible in the document window. Insert the picture of the graduate centered on the blank line below the headline. The picture is called Graduation and is available on the Data Files. Resize the picture so that it is approximately 2. Apply the Simple Frame, Black picture style to the inserted picture.

Change the spacing before the first bulleted paragraph to 12 points and the spacing after the last bulleted paragraph to 24 points. The entire flyer should fit on a single page. If it flows to two pages, resize the picture or decrease spacing before and after paragraphs until the entire flyer text fits on a single page. If requested by your instructor, enter the text, Graduation Open House, as the keywords in the document properties.

Change the other document properties, as specified by your instructor. Click File on the ribbon and then click Save As. Save the document using the file name, Apply 1—1 Graduation Flyer Formatted. Print the document. Switch to Read Mode and browse pages through the document. Switch to Print Layout view. Submit the revised document, shown in Figure 1—72, in the format specified by your instructor. Exit Word. If this flyer were announcing a victory parade instead of a graduation, which color scheme would you apply and why?

You may need to use Help to complete the assignment. You will enhance the look of the flyer shown in Figure 1— Use Help to learn about the following: remove bullets, grow font, shrink font, art page borders, decorative underline s , change to picture bullets, picture border picture bullets change underline style and color shading, picture border color, shadow picture effects, and color saturation and tone.

Remove the bullet from the last remove bullet paragraph of the flyer. Figure 1 — 73 4. Add an art page border to the flyer. If the border is not in color, add color to it if the border supports color.

Change the solid underline below the word, all, to a decorative underline. Change the color of the underline. Change the style of the bullets to picture bullet s. Adjust the hanging indent, if necessary, to align the text in the bulleted list. Change the color of the picture border. Add a shadow picture effect to the picture. Change the color saturation and color tone of the picture.

If requested by your instructor, change the name of the art studio Bakersfield to your last name. Save the revised document with the file name, Extend 1—1 Painting Lessons Flyer Final, and then submit it in the format specified by your instructor.

In this assignment, you changed the bullets to picture bullets. Which bullet character did you select and why? Instructions: You will use Word Online to prepare a flyer. The text for the unformatted flyer is shown in Figure 1— You will enter the text in Word Online and then use its tools to enhance the look of the flyer.

Word Online file saved on running OneDrive button opens document in Word desktop app text entered Figure 1 — 74 Perform the following tasks: 1. Run a browser. Search for the text, Word Online, using a search engine. Visit several websites to learn about Word Online. Navigate to the Office Online website. You will need to sign in to your OneDrive account.

Create a new blank Word document using Word Online. Name the document Expand 1—1 Jukebox Flyer. Notice the differences between Word Online and the Word desktop app you used to create the project in this module. Enter the text in the flyer, shown in Figure 1—74, checking spelling as you type. Insert the picture called Jukebox, which is located in the Data Files.

Use the features available in Word Online, along with the concepts and techniques presented in this module, to format this flyer. Be sure to change the font and font size of text, center a paragraph s , italicize text, color text, underline text, and apply a picture style.

Resize the picture. Adjust spacing above and below paragraphs as necessary. The flyer should fit on a single page. If requested by your instructor, replace the phone number in the flyer with your phone number. Save the document again. Click the button to open the document in the Word desktop app.

If necessary, sign in to your Microsoft account when prompted. Notice how the document appears in the Word desktop app. Using either Word Online or the Word desktop app, submit the document in the format requested by your instructor. Exit Word Online. If necessary, sign out of your OneDrive account and your Microsoft account in Word.

What is Word Online? Which features that are covered in this module are not available in Word Online? Do you prefer using Word Online or the Word desktop app? Labs 1 and 2, which increase in difficulty, require you to create solutions based on what you learned in the module; Lab 3 requires you to apply your creative thinking and problem-solving skills to design and implement a solution.

First, you prepare the unformatted flyer shown in Figure 1—75a, and then you format it so that it looks like Figure 1—75b.

Hint: Remember, if you make a mistake while formatting the flyer, you can use the Undo button on the Quick Access Toolbar to undo your last action.

Run Word. Display formatting marks on the screen. Type the flyer text, unformatted, as shown in Figure 1—75a, inserting a blank line between the headline and the body copy. If Word flags any misspelled words as you type, check their spelling and correct them. Save the document using the file name, Lab 1—1 Commodity Trading Flyer.

Center the headline and the signature line. Change the theme colors to Green. Change the font size of the headline to 48 point and the font to Franklin Gothic Heavy or a similar font.

Change the font size of body copy between the headline and the signature line to 24 point. Change the font size of the signature line to 26 point. Change the font of the body copy and signature line to Book Antiqua. Bullet the four lines paragraphs of text above the signature line. Italicize the word, all, in the paragraph above the bulleted list. Insert the picture centered on a blank line below the headline.

The picture is called Harvest, which is on the Data Files. Reduce the size of the picture to approximately 3. Apply the Bevel Rectangle picture style to the inserted picture. Change the spacing after the paragraph containing the headline to 0 pt.

Change the spacing above before the paragraph below the picture to 12 pt. Change the spacing above before the signature line to 18 pt. If requested by your instructor, change the street address in the flyer to your home street address. Save the flyer again with the same file name. Submit the document, shown in Figure 1—75b, in the format specified by your instructor.

Why do you think this flyer used shades of green? Problem: Your boss at Gingham Travel has asked you to prepare a flyer that promotes its business. You prepare the flyer shown in Figure 1— Hint: Remember, if you make a mistake while format- ting the flyer, you can use the Undo button on the Quick Access Toolbar to undo your last action. Perform the following tasks: 1. Type the flyer text, unformatted. Save the document using the file name, Lab 1—2 Spring Break Flyer.

Change the theme colors to the Aspect color scheme. Add bullets to the four paragraphs shown in the figure. Center all paragraphs, except the paragraphs containing the bulleted list.

Change the font size of both lines in the headline to 48 point. Change the font of the first line in the headline to Ravie, or a similar font, and the second line in the headline to Arial Rounded MT Bold, or a similar font. Shade the second line of the headline to the Dark Green, Accent 4 color, and change the font color to White, Background 1.

Change the font size of the company name to 28 point, the company address to 24 point, and the bulleted list and signature line to 22 point. However, while Office subscribers or anyone using Word or Word Online can see the changes that other users of those versions make to a shared document in real time as they happen, Word users have to save their documents periodically to see and share changes.

Still, it does allow you to work with others on the same document at the same time. To collaborate on a document, first open it, then click the Share icon in the upper-right part of the screen.

Clicking the Share button opens the Share pane on the right-hand side of the screen — this is command central for collaboration. At the top of the pane, type in the email addresses of the people with whom you want to collaborate on the document, separated by commas. As you type, Word looks through your address book and displays the matches it finds; click the person you want to invite. After you enter the addresses, select either “Can edit” or “Can view” in the drop-down to allow collaborators full editing or read-only privileges.

Type a message in the text box if you want. Your collaborators get an email message like this when you share a document. Click image to enlarge it. Then copy the link, paste it into an email using any email program, and send it. When your recipients receive the email from you, they click a button or link to open the document, which opens in Word Online in a web browser rather than in the Word desktop client. At this point, they can view the document but not edit it.

Logged in users will see an Edit Document menu, from which they can choose Edit in Word to open the file in the client version of Word, or Edit in Browser to work in the free web version. But for basic editing, it works fine. When collaborating in Word , you must save the document to see changes made by others highlighted in green and to share your changes with them.

When you’re working on a document in Word with other people in real time, each person gets a cursor with their own unique color. You can see what they do as they do it, including deleting, editing and adding text. They see what you do as well. Be aware that how well real-time collaboration works depends on the strength of your internet connection. The Share pane shows a list of people who have access to the document, with a note underneath their name indicating if they are currently editing the document, and if not, whether they have editing or viewing access.

Right-click the icon of anyone currently working on the document and click Open Contact Card; a screen pops out with the various ways you can contact them, including chat, phone and video via Skype if they have Skype and email. That lets you talk or text with them while you’re working on the document together, making collaboration that much more effective. Click the icon of someone working with you on a document to see other ways you can contact them.

Although live collaboration is the biggest addition to Word , there are several other new features as well. Click the task you want to get instructions on how to do it. And it remembers the features you’ve previously selected in the box, so when you click in it, you first see a list of previous tasks you’ve searched for.

That way, tasks that you frequently perform are always within easy reach. Here are the latest Insider stories. More Insider Sign Out.

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